HR and Payroll Administrator
Details
Reference: 2026-04-HAPA
Position type: Part Time: 3 days a week, 8am to 4.30pm (between Monday to Thursday)
Location: On site in Kilmarnock
Salary: £35,000
Description
About Us
Brodie Engineering is an established leading rolling stock engineering business offering a comprehensive range of refurbishment, maintenance, overhaul, engineering support, project management, and repair services to the UK rail and light rail sector. The business has experienced substantial growth and has established a strong reputation within the rail industry for its high-quality delivery.
Operating from two depots in Kilmarnock, Scotland we also provide a mobile service to the rail industry over the length and breadth of the UK and Ireland.
Key clients include ScotRail, Northern Rail and Caledonian Sleeper.
Overview
Brodie Engineering is setting up a new HR function to support business growth. This is an exciting opportunity to join a new HR team. The role will be accountable for all aspects of HR administration across the employee lifecycle. This will include creating new processes and maximising the use of technology. The role will also support the payroll process, to ensure that our colleagues are paid in an accurate and timely manner.
Duties
- Carry out all administrative tasks associated with recruitment onboarding to ensure a seamless employee experience
- Provide comprehensive recruitment administrative support to provide a consistent and positive experience internally and externally
- Deliver all HR administrative tasks associated with the employee lifecycle, ensuring compliance and attention to detail
- Maintain the HR data dashboard on a monthly basis
- Assist the Head of HR and HR Business Partner with coordinating and administering employee relations and sickness absence cases. Duties will include organising meetings, diary management, notetaking, preparing papers and ad-hoc tasks
- Ensure fixed term contracts and consultants are kept up to date and ended when necessary
- Be the first point of contact for all administrative and payroll related HR queries
- Support the payroll process in conjunction with the finance team, including collating and processing timesheets accurately
- Take part in continuous improvement of the employee experience when contacting and being contacted by HR
- Carry out all employee changes within the HRIS (currently People HR) and all the associated administrative tasks
- Maintain the HRIS with accurate information, and create and run reports on request
- Ensure that HR files are maintained and that data is up to date on People HR
- Assist the Data Protection Officer to ensure the business is GDPR compliant whilst staying up to date with changes in legislation
- Support on any personal data requests as required
- Suggest and implement HR process improvements. This includes process mapping, developing systems and documentation
- Raise ideas for process improvement with the HR team in a proactive manner
- Participate in HR projects as agreed
- Provide references for current and former employees when requested
- Support with occupational health, physio and counselling referrals as required
- Manage the drug and alcohol random screening process, including the liaison with the occupational health supplier and health/safety teams as required
- Manage the starters and leavers process in line with the documented procedure
- Deliver any further reasonable ad hoc requests made by the HR team
Key Relationships
- HR team
- Directors
- Line Managers and Supervisors
Key Skills and competencies
- A minimum of 2 years in an HR Administration role
- Experience of payroll processing
- Ability to use an HR Information system to its full extent, with previous experience of People HR being an advantage
- CIPD Level 3 desirable
- Ability to meet deadlines consistently and handle multiple tasks
- High attention to detail and quality awareness
- Strong computer skills including Excel, Word and Outlook
- Understanding of right to work check requirements
Benefits
As well as a competitive salary you will also benefit from our comprehensive benefits package which includes Employee Assistance Programme, Private medical insurance (after 2 years’ service), hospital cash plan, contributory pension scheme and other employee benefits.
To apply please send your CV and a covering letter which explains how you meet the skills and experience needed for this role. In addition, please include your current salary and notice period.
Apply for this job using the application form below.
